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> Tech Support DuJour - Creating a Olympus Recorder, Profile within Dragon NaturallySpeaking
Josh Stewart
post Jun 1 2005, 03:56 PM
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Olympus Digital Recorders and Dragon NaturallySpeaking v8

Preparing the recorder:

Setting Dictation Mode

In order to train your recorder correctly, the recorder must be set in dictation mode. Listed below are the instructions needed to adjust this setting.

1. Press and hold the MENU button for 1 second or longer. The menu opens

2. Press the FF or REW button until "MIC SENSE" flashes on the display.

3. Press the PLAY button. The microphone sensitivity setup process begins.

4. Press the FF or REW bottom to choose between CONFERENCE and DICTATION. *SELECT DICTATION*.

5. Press the PLAY button to complete the setup screen.

6. Press the STOP button to close the menu.

Please make sure that the recorder is set to dictation mode.

Recording in SP Mode DSS (Digital Speech Standard)

The Olympus DSS Player 2002 Software can convert Standard Mode (.dss files) to .wav files. Dragon NaturallySpeaking 8 requires a .wav file format

1. Press and hold the MENU button for 1 second or longer. The menu opens

2. Press the FF or REW button until "Rec Mode" flashes on the display.

3. Press the PLAY button.

4. Press the FF or REW bottom to choose between “SP”.

5. Press the PLAY button to complete the setup screen.

6. Press the STOP button to close the menu.

Recording in HQ (High Quality) Mode

Some Olympus recorder feature the ability to record in HQ (High Quality) Mode a .wma (Windows Media Audio) file format. While HQ mode offers excellent record quality, the Olympus DSS Player 2002 software does not have a utility to convert .wma files to .wav. Dragon NaturallySpeaking 8 can only transcribe .wav files. If you would like to record in HQ (high-quality) mode, you will need to download a separate application to convert the files.

Click for an example of an encoder/decoder software program

Creating a Speech Profile:

1. Launch Dragon NaturallySpeaking 8. The "New User Wizard" will open. If you already have a Speech Profile Click "NaturallySpeaking" on the NaturallySpeaking Toolbar and Click "Open User" "Click New"

2. Enter your Name into the “Your name:”. In the "Dictation Source" Menu Choose "Olympus Digital Recorder" and Click Next. If Olympus Digital Recorder is not an option within the Dictation Source option list, select “Digital recorder using sound files (.wav) on disk.

3. Click “Next” in the Welcome Screen. In the “Recording your Speech” Window select the article you would like to read. You can print the article or click “View” to read it from your screen.

IMPORTANT: DO NOT dictate punctuation During Training.

Once you have completed at least 15 minutes of recording, switch the slider to the Stop position.

Transferring Recorded Speech

1. Connect the Olympus recorder to the USB cable then into an open USB port on your PC, the Olympus DSS Player Pro software will automatically launch as it appears below.

2. Select the recording, located under the Device Manager explorer. Drag your recording up to the Download Tray located under the Dictation Folder. Once the recording has been placed on the download tray, right click on the file and select Convert to a WAV. File. The following dialog box will appear: Right click and copy the folder path, then click OK.

3. You will now be directed the New User Wizard dialog box below. In step (2.) Right click in the box to paste the folder path. Click Next:

4. You will be prompted to adapt your user file. This may take several minutes to complete. Once the user files have been adapted, the dialog box below will appear. Note: If the documents on your computer do not represent your personal writing/dictation style, you should skip this step.

5. Click Finish.
How to Transcribe Audio Files:

1. Start Dragon NaturallySpeaking.
2. Open the user adapted for your recorded speech.
3. From the Sound menu on the DragonBar, click Transcribe recording. (If the Extras toolbar is displayed, you can also click the Transcribe button.)
4. In the Transcribe from dialog box, specify the location of the file that you transferred to your computer. Either enter the file path in the text box or click the Browse button to locate the file.
5. Click Transcribe.

How to make correction to your Mobile Profile

To display the DragonBar Extras toolbar, click the 2 downward facing arrows in the right hand corner of the NaturallySpeaking Toolbar. You cannot display the Extras toolbar if the DragonBar is in cling mode.

1. Use the buttons on the Extras toolbar to play back dictation.
2. Select the text you want to correct by mouse or keyboard.
3. Press the Correction hot key (normally the minus ( - ) key on the numeric key pad) or click the Correction button on the DragonBar Extras toolbar. The Correction menu appears with the selected text. If the Correct word is not in the list Choose “Spell That” and Type the word or phrase.

When you correct someone else's dictation, make sure that the amount of disk space you have reserved for speech data is large enough. Look at the disk space reserved for speech data on the Miscellaneous tab of the Options dialog box which can be found by Clicking “Tools” “Options” on the NaturallySpeaking Toolbar. The space specified when your user files are open should be at least as large as the space specified when the author's user files are open.

Saving dictation with documents can take up a lot of disk space, typically about 1.5 MB per minute of dictation. To free up this space, delete the dictation files you no longer need. Dragon NaturallySpeaking saves dictation in a file with the same name as the document, but with the extension .DRA. For example, if you dictate a document called MyDoc.rtf and save your dictation, Dragon NaturallySpeaking saves your dictation in a file called MyDoc.dra in the same directory as your document. Delete Mydoc.dra using Windows Explorer when you no longer need your dictation.

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